If your copier lease is winding down, you’ve probably noticed your leasing company blowing up your phone about an upgrade. Let’s be real—dealing with office equipment returns isn’t exactly a daily thrill, and the process can feel like wading through quicksand. At NW-OS, we’ve been helping businesses handle copier lease returns for years, and we’re here to break it down with zero fluff.
Here’s what you need to know to tackle your copier lease return like a pro, plus some do’s and don’ts when upgrading.
Tip #1: Get a Grip on Your Copier Lease Buyout
If you’re on a Fair Market Value (FMV) lease, the buyout is the cash you’ll need to fork over to ditch your current copier early. This isn’t just the remaining monthly payments—it can sting more than you expect. For example, six months left at $300/month might seem like a $1,800 buyout, but the leasing company could hit you with $3,000.
Why does this matter? The buyout directly impacts the cost of your new copier. If you love your current machine, an early upgrade might not be worth the premium. Sometimes manufacturers sweeten the deal with incentives to upgrade early, kind of like how phone carriers dangle a shiny new iPhone.
How to Find Your Buyout:
- Dig up your lease bill.
- Call the number on it and ask for the buyout amount.
- Heads-up: This might tip off your current copier dealer that you’re shopping around. They’ll likely follow up, curious if you’re jumping ship.
Where’s Your Old Copier Headed?
Before you sign on for a new machine, figure out where the old one needs to go. If you’re in Seattle and the lease says it’s gotta ship back to New Jersey, guess who’s on the hook for that? Yep, you. Shipping costs can add up, and it’s your responsibility to get the copier to its destination. A good copier dealer will often roll this cost into the new lease, but you need to confirm it’s handled.
Leasing can feel like a maze, but a solid copier partner (like us) can guide you through the twists and turns.
$1 Out Lease? You’re in the Driver’s Seat
Got a $1 Out lease? Congrats—you’re basically free at the end. Pay a single buck, and the copier’s yours to keep. No shipping it back, no hassle. You can maintain it however you want or run it into the ground. If you plan to milk your copier for all it’s worth, this is the lease to aim for.
Timing Your Upgrade
We recommend starting the upgrade process about 90 days before your lease ends. This gives you enough time to:
- Get the new copier delivered and installed.
- Arrange the return of the old one.
At three months out, the buyout should be low, so it won’t jack up the price of your new machine. If your dealer’s pushing an upgrade a year or two early, pump the brakes. Ask why they’re so eager. Maybe your current copier’s a lemon and you’re dying to ditch it—but know you’ll pay a premium for bailing early.
Don’t Let Copier Leasing Stress You Out
Upgrading at the end of a lease doesn’t have to be a headache. At NW-OS, we’re all about keeping it straightforward. Got questions about your copier lease return or ready to explore your options? Hit us up. We’re here to make this as painless as possible.
Contact us today to talk about copiers, leases, or anything else office-tech-related. Let’s get you set up for success. 503-707-3006
This post is inspired by the no-BS, customer-first vibe of NW-OS.com, focusing on clear, actionable advice with a touch of Northwest grit.